31 Carefully Curated Notion Templates for Work Management in 2025
A curated list of 31 free and paid Notion templates designed to help you organize projects, manage tasks, and build a central work hub. Move from digital clutter to total clarity.
Dec 31, 2025
Work Management in Notion organizes tasks, projects, and teams enhancing business productivity. It streamlines processes, fosters collaboration, and boosts efficiency. Benefits of utilizing such templates are outlined below.
Improved Organization: Centralizes tasks and deadlines for clarity.
Enhanced Collaboration: Facilitates seamless team communication.
An intuitive Notion template that centralizes all your notes, tasks, projects, and resources to help organize your life and boost productivity using the PARA method.
Centralize your entire life in one system with an easy-to-navigate main dashboard.
Manage projects and tasks with smart priority and recurring tasks features.
Capture ideas and notes quickly with the 'Quick Capture' tool to save and process tasks anytime.
Build a comprehensive knowledge hub by organizing resources and notes by topics linked to projects.
Includes 6 dashboards, 11 databases, and 30+ pre-built views for seamless organization.
Bonus templates included: habit tracker, daily journal, book tracker, and address book for extended functionality.
A Notion template designed to effectively organize and manage projects and tasks with clear priority levels and status tracking. It provides an intuitive interface for tracking progress and team collaboration.
Organizes projects and tasks into categories like Active Tasks, Completed, and Not Started
Priority settings to highlight High, Medium, and Low priority items
Status tracking to manage task progress such as In Progress, Completed, and Not Started
Team collaboration feature displaying team members and roles
Filters for Due Date, Priority, Type, Project for efficient task management
Visual layout showing task details including due dates, content type, and responsible team members
Small Business OS is a comprehensive Notion template designed for small business owners, entrepreneurs, and freelancers to manage projects, clients, sales, finances, and company knowledge efficiently in one central system.
Central dashboard to manage projects, tasks, meetings, and resources.
Client dashboard and CRM to track sales pipeline, quotes, and invoices.
Financial management with budgeting, income and expense tracking, and subscription monitoring.
Company wiki, news feed, and people directory to centralize knowledge.
Customizable OKRs dashboard to set and track business objectives.
Optimized for all devices with light/dark mode and video tutorial onboarding.
Easily manage your projects and tasks to increase productivity with this simple Notion template. It provides an effortless way to keep track of your work and stay organized.
Simple interface to manage projects and tasks
Helps increase productivity by organizing tasks efficiently
Suitable for both personal and professional project management
Easy to use and customize within Notion
Supports efficient task tracking and project overview
MintOS is a comprehensive project management template for small businesses and freelancers on Notion. It streamlines workflow, client and project management, meetings, finances, and resources, improving efficiency and organization.
Manage all clients with an ideal CRM system including onboarding and handoff.
Streamline project management: planning, collaboration, tracking, and task management.
Track meetings with a dedicated notes section.
Manage project finances by tracking income, expenses, and viewing financial statements.
Access a resource database including meeting records, document templates, and tools.
Utilize The Vault for comprehensive template structuring and a Client Notion Dashboard for centralized client management.
Manage client communication, projects, and tasks efficiently. Schedule automatic follow-ups and track productivity for you or your team. Integrates with CRM for a complete view of client interactions.
Record and organize client communications and projects.
Manage tasks linked to each project.
Automatically schedule follow-ups after periods of inactivity.
Track productivity including project statuses and overdue items.
Integrate seamlessly with your CRM system.
Gain a 360° view of client interactions and communications.
A straightforward Kanban board template in Notion designed for managing projects effectively within the platform. It replicates popular Kanban workflows and supports syncing with other tools via Unito for enhanced integration.
Kanban board format for easy project visualization
Columns for different task stages: To Do, Pending, Blocked, Done
Cards can track project milestones with checklists
Ability to use cards as threads for specific questions and discussions
Tip sections to guide task management and workflow
Integration capability with other tools using Unito for syncing data
A Notion template designed for engineering roadmap planning that allows users to filter and view projects by status, timeline, calendar, team, owner, and size. It simplifies tracking and managing engineering projects in one central place.
View roadmap by status, timeline, calendar, team, owner, and size.
Filter projects using multiple customizable views.
Track project progress from idea to completion phases.
Assign and manage owners and teams for each project.
Allows prioritization and classification by project size and urgency.
Centralizes project management for engineering teams.
A clear and concise project plan template designed to improve landing page performance through structured problem identification, solution brainstorming, and measurable goals. It facilitates accountability and progress tracking within teams.
Provides an executive summary section for quick project overview.
Identifies problems with supporting KPIs and data trends.
Includes a brainstorming section for potential solutions.
Recommends solutions with actionable explanations.
Defines success metrics with measurable goals.
Contains a to-do list for task delegation and accountability.
This template helps individuals and companies set and track Objectives and Key Results (OKRs), a widely-used goal-setting framework to ensure focus on important goals and track progress efficiently.
Supports brainstorming and setting OKRs for personal and professional use
Enables tracking and measuring progress against defined objectives and key results
Facilitates alignment of team and individual goals with organizational priorities
Helps quickly identify areas for improvement to optimize performance
Suitable for startups, work teams, and project management contexts
Easy to use with a clean interface designed for goal-setting and planning
A free Notion template to plan, organize, and track multiple projects and tasks in one visual workspace. Ideal for solo or team use, it helps manage tasks from start to finish with clear project phase organization and progress monitoring.
Manage multiple projects with full visibility in one place
Assign tasks with status tracking and deadlines
Organize work by project phases: to-do, in progress, completed
Stay focused using built-in filters like Today, This Week, and Upcoming
Visual progress tracking with clear stages and timelines
Customizable workspace to fit personal or team workflows
A Notion template designed to help freelancers, teams, and businesses manage projects and tasks efficiently, track time, and monitor project progress through integrated databases for projects, tasks, and clients.
Manage projects, tasks, and clients using integrated databases.
Track time spent on projects to monitor productivity.
Monitor progress of projects visually within Notion.
Compatible with Notion for seamless workspace integration.
Suitable for freelancers, teams, and enterprises with different licensing options.
Comes with ongoing support and updates from 123done.
The Project Manager template helps you plan, collaborate, and execute tasks efficiently, keeping projects on schedule and goals achievable. Optimized for both dark and light modes, it enhances your project management workflow.
Plan and manage projects with customizable task lists and progress tracking.
Collaborate in real-time with team members on tasks and documentation.
Visualize workflows using Kanban boards and various view options.
Integrate calendars to sync deadlines and milestones.
Store all project-related documents and resources in one centralized workspace.
Optimize using task automation, notifications, and reminders.
A simple and highly effective Notion template designed to organize and plan projects, marketing strategies, publishing roadmaps, and partnership management to help freelancers, agencies, and creators stay productive and focused.
Project Manager dashboard for planning and tracking projects
Sponsorships management section
Social media prompt archive for content ideas
Task manager to keep track of activities
CRM to manage contacts and partnerships
General archive for storing important documents and contracts
Ultimate Tasks is a comprehensive task and project manager built for Notion. It features a master task database alongside smart views like Today and Next 7 Days. Manage projects seamlessly with detailed task and project tracking.
Master task database with smart views such as Today, Tomorrow, and Next 7 Days
Projects database for creating and managing projects and related tasks
Supports advanced functionalities including sub-tasks and task priorities
Includes recurring tasks and tagging capabilities
Cold tasks feature to hide old, inactive tasks
Integrates traditional task management app features within Notion
An elegantly simple Notion template for tracking projects and tasks using related databases, timeline views, and a synced side menu for easy navigation. It enhances project organization with clear visual management tools.
Uses related databases for efficient project tracking
Includes timeline views for project scheduling
Synced side menu for quick tab switching
Integrates well with other business-related Notion databases
Track projects of any shape or size, and for any type of team with this Notion template. View projects as timeline, kanban board, or calendar. Includes planning docs, embeds for designs, and meeting notes organized in the same place.
Track projects of all sizes and types
Supports timeline, kanban board, and calendar views
Organize projects with planning documents
Embed designs within projects
Keep meeting notes centralized
Flexible for different team workflows including Agile and Scrum
The Project Management Notion Template helps professionals, freelancers, and entrepreneurs streamline their work process, track projects, meet deadlines, assign tasks, and monitor financial progress for better productivity and organization.
An all-in-one Notion template designed to help businesses manage projects, tasks, teams, OKRs, clients, meetings, finances, and more in a streamlined, centralized system to boost efficiency and growth.
Manage entire business operations from projects to finances in one system
Boost team efficiency with easy access to projects, tasks, and meetings
Track projects and tasks with deadlines and automatic progress updates
Create a centralized hub for business documents like SOPs and contracts
Set and track business goals using the OKR framework
Monitor company budgets, expenses, income, and invoices
Ultimate Productivity System is an all-in-one Notion template designed to overcome procrastination, master time management, organize tasks and projects, and achieve goals faster with seamless workflow and automation.
Fast 5-minute setup with guidance.
Seamless interconnection of databases to link ideas and notes.
Quick capture features via automated buttons and mobile support.
Includes a Pomodoro timer and deep focus mode for improved concentration.
Eisenhower matrix based prioritization and project management.
Weekly review system to reflect and improve productivity.
A complete productivity system inside Notion designed to help individuals and businesses manage tasks, projects, and goals effectively using the GTD method. It simplifies project management, prioritizes tasks, and regains focus for better productivity.
Complete productivity dashboard to view projects, tasks, and goals in one place
Task Manager with deadline setting and collaboration features
Project Manager for timelines, task assignment, and progress tracking
Goals Tracker for creating SMART goals and monitoring progress
Planning System utilizing the Eisenhower Matrix for task prioritization
Includes productivity tips, extra resources, and over 15 Notion templates
The Notion Freelance System is an all-in-one Notion template designed to help freelancers organize and manage their entire freelance business including clients, projects, tasks, invoices, portfolio, and meetings in a single app for improved efficiency and productivity.
Organize clients, projects, tasks, invoices, portfolio, and meetings in one place
Dashboard to view clients, projects, and resources easily
Automatic project progress tracking and deadline management
Client management with outreach tracking and sales pipeline
Templates for cold emails, calls, and more to optimize work
Invoices and finances management including income, expenses, and payments
An all-in-one Notion system designed to help creators organize their entire business, streamline content creation, manage goals, sponsorships, growth tracking, and more, enhancing productivity and efficiency.
Centralized dashboard to view tasks, content, schedule, and more.
Content creation and scheduling from one place with templates.
Idea generation and management of topics and content types to overcome creator's block.
Goal setting and tracking to stay focused and aligned.
Growth tracking across multiple channels to identify successful content.
Management of sponsorships and affiliates efficiently within the system.
A comprehensive Notion dashboard for podcasters to streamline workflow, organize episodes, manage guests, tasks, finance tracking, content planning, monetization, promotion, and asset management.
OKRs system to set and track podcasting goals
Comprehensive podcast assets including hardware and software recommendations
Dedicated About page to engage and connect with audience
Episode management system for planning and tracking episodes
Guest management system to coordinate and track guest info
Promotion and monetization systems to boost reach and revenue
This free Notion template helps simplify project management by organizing tasks, deadlines, and team collaboration in one hub. It boosts productivity and clarity with views like task tables, Kanban boards, and project timelines.
Centralized project hub to organize and monitor multiple projects.
Task management with Today Views, Table View, Kanban View, and grouping by projects.
Project categorization such as Done, Not Started, and In Progress with task counts.
Visual project timelines to manage deadlines and dependencies effectively.
Team collaboration features including file attachments and task priority settings.
Boosts productivity, efficiency, and clarity by reducing admin overhead and consolidating project data.
A comprehensive project management system designed to help individuals and teams organize and execute projects efficiently, inspired by renowned project management methodologies.
Organize projects with a clean, minimalist layout.
Track project timelines effectively.
Includes categories for CRM, meetings, project calendars, and schedules.
Manage and break tasks into manageable sub-tasks.
Visualize progress via a project timeline view.
Centralize project-related information for efficient team collaboration.
A simple Notion template to keep track of various projects, categorized by type and status. Helps focus on important tasks by adding new tasks to a queue and handling them in order.
Organize projects by type and status
Focuses on the most important current task
Allows easy addition of new tasks to a queue
Supports project management and planning
Includes project timeline and roadmap features
Integrates docs and calendars for comprehensive tracking
A customizable Notion template designed to streamline project management and boost productivity. Manage projects, tasks, and timelines efficiently with integrated tools like Kanban boards and progress tracking.
Project management capabilities to organize and oversee multiple projects.
Kanban board layout to visually manage workflow.
Task management system for tracking and updating tasks.
Timeline feature for scheduling and tracking project deadlines.
Project status progress bar to monitor progress at a glance.
Customizable to fit unique project and task management needs.
An all-in-one Notion template designed to manage projects, finances, employees, assets, contracts, and business knowledge for businesses and large teams. It streamlines project management, enhances profitability insights, and integrates multiple functions into a single platform for efficient organization.
Comprehensive project management with budgeting and margin control
CRM and client management tools
Finance and cost management including labor and actual expenses
Employee management with timesheets, salary, absence, and holiday tracking
Content planner for scheduling and tracking blogs, social posts, and newsletters
Assets, contracts, and business knowledge management with easy navigation and clean layout
