The 12 Most Popular Notion Templates for Vendor Management in 2025 (Free & Paid)
Our expertly-picked Notion templates for Vendor Management help you streamline your procurement process, control costs, manage contracts & overall build better vendor relationships.
Sep 3, 2025
Vendor Management templates in Notion help businesses organize and track vendor relationships efficiently. These templates streamline processes, improve communication, and enhance contract management. Below are the key benefits these templates offer.
Centralized Data: Keep all vendor info in one accessible place.
Improved Tracking: Easily monitor vendor performance and deadlines.
Enhanced Collaboration: Facilitate clear communication among teams and vendors.
Cost Efficiency: Optimize vendor expenses and contract terms.
This blog compiles the best Notion Vendor Management templates curated for practical use. A detailed list of these templates follows this paragraph.
This official template from Notion provides a powerful and modern system for managing your company's entire network of vendors. Designed to give businesses a centralized platform to track contracts, monitor performance, and streamline communication this templates ensures your partnerships are efficient and profitable.
A comprehensive vendor database to store contact information, services, and status.
An integrated contract tracker with automated reminders for renewal dates.
A dedicated hub for logging invoices, tracking payment statuses, and managing budgets.
Built-in performance review templates to rate vendors and maintain quality standards.
A communication log to document important interactions and follow-ups with each vendor.
Modern dashboards providing at-a-glance views of upcoming renewals and outstanding payments.
If you're the type of entrepreneur who cares about how things look AND work, the Vendor Tracker Mini from MK Luxe hits that sweet spot perfectly. It's gorgeous, minimal, and does exactly what you need, keeps track of your key suppliers without all the bells and whistles you'll never use. Perfect for creatives and small business owners who want their workspace to feel as good as it functions. Sometimes simple really is better.
An aesthetically pleasing, minimalist design for a delightful user experience.
A focused database to track your most important vendors, suppliers, and their contact information.
Includes fields for vendor type, status (active/inactive), and key notes.
A clean gallery view to visually organize your vendors with logos or images.
Simple and intuitive, making it perfect for Notion beginners or those who prefer simplicity.
Easily integrated into other "Luxe" series templates for a cohesive business hub.
This Vendor Management System by Triz is a robust and highly organized template for businesses that need a structured approach to managing their suppliers. The template helps you handle everything from Vendor onboarding to performance tracking, ensuring your procurement and partnerships workflows are both efficient and scalable.
A comprehensive system for end-to-end vendor relationship management.
Features interconnected databases for vendors, contacts, contracts, and services.
A streamlined process for onboarding new vendors and collecting necessary documentation.
Includes a dashboard to monitor contract renewal dates and payment schedules.
A dedicated space for performance reviews and issue tracking for each vendor.
Designed to provide clarity and control over your entire supply chain.
A clean, database focused template that archives all your vendor and supplier info in one organized spot. Perfect for businesses wanting easy access to contacts, services, and documents without unnecessary complexity.
A dedicated database to act as a digital address book for all your suppliers.
Includes properties to categorize vendors by service type, location, and status.
A space to attach contracts, NDAs, and other important documents to each vendor profile.
Features a clean table view for quick searching and a gallery view for visual reference.
Designed for simplicity and speed, helping you find vendor information in seconds.
Perfect for centralizing your supply chain contacts for easy access by your entire team.
This Vendor Management template offers a highly structured and process-oriented solution. Helps operations managers maintain a reliable and standardized system for the entire vendor lifecycle from initial onboarding to ongoing management.
Manages the complete vendor lifecycle with clear stages (e.g., sourcing, negotiating, active, archived).
Features interconnected databases for vendors, contracts, purchase orders, and contacts.
A process-driven dashboard to track the status of all vendor-related activities.
A centralized document hub to store all contracts, invoices, and compliance forms.
Includes a task manager to assign and track responsibilities for vendor-related actions.
Built to be a scalable solution that brings consistency to your operations as your company grows.
A comprehensive Notion template designed to manage inventory, orders, finances, team, and marketing all in one database. It helps you centralize your commerce business management to improve organization and efficiency.
Inventory management with product categorization, stock status, pricing, and restocking tracking.
Automated order tracking that updates income and inventory levels.
Supplier profiles to track product restocking and supplier details.
Integrated finance system with monthly & yearly reports, income, expenses, and salary management.
Project and task management including labor cost and timesheet tracking.
Social media planner and ad campaign management to track content and ad spending.
This Vendor Management template elevates the process from simple tracking to strategic partnership management. This template is designed for leaders who want vendor partnerships that actually drive results and not just check boxes. It helps you track how suppliers contribute to your projects not just process payments.
Focuses on aligning vendor projects with specific business goals and objectives.
A central hub to manage vendor contacts, contracts, and communication history.
Includes dedicated sections for defining the scope of work and project milestones.
A system for tracking vendor performance against agreed-upon KPIs and deliverables.
Streamlined checklists for both onboarding new vendors and offboarding at contract end.
A clean, professional layout designed for clear communication and executive oversight.
Ultimate Business OS is a comprehensive Notion template designed to help freelancers, agencies, companies, and startups manage all business processes in one place, from projects and tasks to finances, clients, and team management, streamlining your entire business workflow.
Complete project and task management with budgeting and time tracking
Integrated Client Relationship Manager with dedicated client portals
Comprehensive finance system for tracking incomes, expenses, salaries, and invoicing
Team management features including individual dashboards, holiday tracking, and labor costs
Content management and social media planning with ad campaign tracking
Organize contracts, proposals, documents, resources, events, and team communication
Choosing the right vendors is one of the most critical decisions for a business. This template provides a structured and objective framework for the vendor evaluation process. It helps businesses around the world compare potential partners side-by-side, ensuring your selection is based on clear data and consistent criteria.
A standardized framework to compare multiple vendors across the same criteria.
Includes a built-in scoring system to rate vendors on factors like cost, quality, and reliability.
Dedicated sections for collecting key information like proposals, quotes, and references.
A due diligence checklist to ensure all necessary background checks are completed.
A decision matrix to visually summarize scores and justify the final selection.
Designed for team collaboration, allowing stakeholders to add notes and scores.
The Supplier Manager template by Leviathan English offers a focused and intuitive system for businesses to efficiently manage their network of suppliers. Designed with clarity and ease of use in mind, this template helps you keep track of crucial supplier information, communication logs, and important documents, ensuring smooth and reliable procurement processes.
A straightforward database to log all essential supplier details, including contact information and service offerings.
Includes dedicated fields for tracking communication dates, key discussion points, and follow-up actions.
A centralized space to store and link important documents such as contracts, quotes, and service agreements.
Features customizable status tags to easily categorize and filter your suppliers (e.g., Active, Preferred, On Hold).
A clean and simple layout for quick access to the information you need most.
Perfect for small businesses and individuals looking for an uncluttered way to manage their supply chain relationships.
This template keeps your supplier network organized without the fuss. It's built for clarity, tracking key supplier info, communication history, and important docs all in one intuitive system that actually makes procurement easier, not harder.
Tracks vendor contact info, contract details, and performance metrics in one smart dashboard.
Lets you rate and compare suppliers against your key performance indicators.
Keeps contracts and renewals in sight with reminders for important dates.
Offers clean views table, board, or calendar, so you can review at a glance.
Tidy layout means fewer clicks and no more digging for info.
Built-in flexibility lets you tweak the fields to match your process.
The Purchase Control template is designed for businesses that need to establish a clear and controlled procurement process. This system helps you track every purchase order from request to approval and payment, giving you a real-time overview of your spending and ensuring you stay within budget.
A database to manage all purchase requests, including item, quantity, and justification.
A clear approval workflow with statuses like "Pending," "Approved," and "Rejected."
Link purchases to specific departments or budgets to monitor spending in real-time.
Connects each purchase to your vendor database to see spending per supplier.
Track the status of orders after approval, from "Ordered" to "Received."
A dashboard to visualize total spending, purchases by category, and budget adherence.
When choosing a template, consider your business size, specific vendor needs, and workflow complexity. Select a template that aligns well with your processes and offers customization options.
FAQs
What is vendor management?
Vendor management is overseeing and coordinating suppliers to ensure quality, compliance, and cost-efficiency.
Why use Notion for vendor management?
Notion offers customizable templates, central data storage, and collaborative features ideal for vendor tracking.
What features should a vendor management template include?
Key features are vendor details, contract tracking, performance metrics, and communication logs.
Can templates be customized in Notion?
Yes, Notion templates are fully editable to fit unique business needs.
How does vendor management improve business operations?
It streamlines procurement, reduces risks, and strengthens vendor relationships.
Is Notion suitable for large businesses?
Yes, Notion scales well and supports complex vendor management for all business sizes.
Can multiple team members use Notion templates simultaneously?
Yes, Notion supports real-time collaboration across teams.
How secure is Notion for sensitive vendor data?
Notion uses encryption and access controls to protect your data.
Are there free vendor management templates in Notion?
Yes, many high-quality free templates are available within Notion’s community.
How often should I update vendor information in Notion?
Regular updates are recommended to maintain accurate and actionable vendor data.
