16 Notion Templates Curated for NGOs and Non-Profits in 2025 (Free & Paid)
From grant tracking to volunteer hubs, explore 16 Notion templates in 2025 that help NGOs and non-profits stay organized, focused, and impact-driven.
Sep 18, 2025
For non-profits and NGOs, the mission comes first. Too often, however, valuable time is lost to disorganized files and clunky software. Notion templates help solve this, providing a flexible, all-in-one workspace that allows your team to stay organized, connected, and focused on making an impact. The key benefits these templates bring to your organization:
One Central Hub: Manage projects, donors, volunteers, and grants in one place.
Clear Impact: Track goals and report results to stakeholders with ease.
Better Teamwork: Keep staff, volunteers, and partners aligned in a shared space.
Smarter Use of Resources: Manage funds and time efficiently to focus on impact.
This blog highlights the best Notion templates designed for the everyday needs of non-profits & NGOs.
If you're a non-profit professional managing donors, grants, and campaigns in scattered spreadsheets, the Non-Profit Fundraising OS brings everything into one powerful hub. It’s a comprehensive, yet intuitive system designed to streamline your efforts so you can focus on your mission. This template is perfect for fundraising teams and development directors who need an organized, all-in-one solution to drive results. This template provides you with:
A central dashboard to manage every aspect of your fundraising.
A focused CRM to track donor relationships and giving history.
Track campaign progress with clear goals and real-time updates.
Includes a grant pipeline to manage applications and deadlines.
Manage team tasks and coordinate donor outreach seamlessly.
Simple, visual reporting to track your impact and success.
Tired of juggling spreadsheets to track incoming funds? The Donation Management 2025 template is a clean, focused solution built to simplify your workflow. It does exactly what you need,helps you log every donation, organizes supporter info, and keeps your financial goals in sight. Perfect for small non-profits and community fundraisers, who need a straightforward way to manage contributions. Some of the features of this template are:
An at-a-glance dashboard with your total donations and progress bars.
A simple database to log each donation with date, amount, and type.
Includes fields for donor contact information and giving history.
Track donation status, from pledged to processed.
A clean, minimalist design that's easy to navigate and use.
Updated for 2025 to keep your financial tracking current.
The Grants Management Dashboard can be your new command center. It turns the chaos of tracking deadlines, statuses, and reporting requirements into one clean, visual workspace so you never let an opportunity slip by. Perfect for non-profits, NGOs, researchers, and grant writers who need to stay on top of every opportunity. Few prominent features the template offers are:
A visual pipeline to track grants from prospect to awarded.
An integrated deadline calendar that never lets you miss a deadline.
An organized dashboard that shows your entire grant lifecycle at a glance.
Includes fields for reporting requirements and key submission dates.
A central spot to store all your important documents and proposals.
Quickly access contact information for funders and program officers.
Another strong option to manage grants effectively, the Grant Tracker for NGOs by Emily is a standout. It brings clarity to the often messy process of handling multiple applications and funder relationships, offering a streamlined dashboard that replaces scattered spreadsheets with an easy-to-follow system. Here’s a look at what's inside:
A pipeline view to monitor grant applications from start to finish.
Track deadlines for applications, decisions, and required reports.
A database to store funder details, contact information, and notes.
Monitor requested versus awarded amounts to measure funding progress.
Built-in task manager for follow-ups and preparation.
Flexible layouts to visualize grants in a gallery or board format.
The Non-profit Operating System brings all your core functions, from fundraising and project management to team collaboration under one roof. It’s designed to create clarity and alignment across your entire team. Think of this template as the digital headquarters for your organization. Perfect for NGO & non-profit leaders, looking for a unified way to work. This all-in-one system helps you:
Manage projects from start to finish with a dedicated dashboard.
Run your entire fundraising pipeline, from grants to individual donors.
Build a central knowledge base and team directory.
Organize meeting notes, agendas, and actionable next steps.
Set and track high-level organizational goals and objectives.
Connect all your work in one place to create a single source of truth.
An NGO's or Non-Profits online presence is crucial, and now you can build a beautiful one directly in Notion. This Website Template gives you a professionally designed site without writing a single line of code. Simply add your content, publish it to the web, and start sharing your mission with the world. This ready-to-publish template includes:
A stunning, pre-built homepage to capture visitor attention.
Dedicated sections for your 'About Us', 'Mission', and 'Our Team' pages.
An integrated 'Donate' page with a clear call-to-action.
A clean layout to showcase your projects and impact stories.
A ready-to-go 'Contact Us' page with all the essential information.
Fully customizable design, easily change colors and images to match your brand.
Define your organization's purpose and direction with clarity and conviction. The Mission, Vision, & Values template for Non-profits is a comprehensive Notion framework that helps your team align around your core purpose, articulate your aspirations, and establish the principles that guide every decision. The features this template offers are:
The Mission statement framework helps you define your organization’s core purpose clearly
A vision development workspace to create an inspiring picture of your future impact.
Establishing principles that guide decisions and culture.
Connect your MVV to operations and planning using strategic alignment tools.
Use the communication tools to share your identity consistently with stakeholders.
Review and refine process to keep your foundations relevant with regular updates.
Every successful nonprofit depends on volunteers and staff working together toward a shared mission. When everyone understands their role, the organization's values, and clear expectations, your team can focus on creating meaningful impact rather than navigating confusion. The Non-Profit Employee Handbook template is a comprehensive Notion framework that ensures every team member, from new volunteers to seasoned staff, has the guidance they need to contribute effectively to your cause. This template provides:
A streamlined onboarding workflow for new volunteers and staff.
Clear role definitions and responsibility frameworks.
Centralized policy and procedure database.
Consistent communication standards and protocols.
Organized training resources and certification tracking.
Managing a nonprofit shouldn't mean switching between ten different apps every day. The All-in-1 Not-for-Profit OS puts your projects, fundraising, and team collaboration all in one place, so you can spend more time on your mission and less time managing tools. This complete system brings everything together with:
A dynamic project and task manager to keep all your initiatives on track.
A comprehensive CRM for managing donors, volunteers, and key partners.
A content pipeline for planning your social media, newsletters, and blog posts.
A central finance hub for tracking grants, donations, and operational expenses.
An internal wiki to store important documents, SOPs, and team knowledge.
Fully interconnected databases to see how projects relate to your finances and goals.
Knowing exactly where your funding is going is key to transparency and impact. This Program Expenses Tracker is a straightforward tool built for non-profits & NGOs to monitor costs on a per-program basis. It simplifies your financial management, making grant reporting and budgeting a breeze. This powerful tracker helps you:
Log every expense and categorize it by program, project, or grant.
Track your spending against program budgets to prevent overspending.
See total spending by program with a clean, at-a-glance dashboard.
A simple database to manage vendors and track payment statuses.
Easily filter and sort data for quick financial reporting and analysis.
Includes a field to attach receipts and invoices for easy record-keeping.
This Non-profit management template is designed to bring all your essential workflows, from fundraising to project delivery into a single,cohesive system. The template is build to manage your dialy operations so you can focus on your mission. This comprehensive template includes:
A project and task system to track progress on all your initiatives.
A simple CRM to manage relationships with donors, partners, and foundations.
An integrated finance tracker for logging both income and expenses.
A team directory and central resources hub to keep everyone aligned.
A meeting planner with templates for agendas, notes, and action items.
A dedicated space to set and track your strategic goals and impact.
Your volunteers are the lifeblood of your organization, and their contributions deserve to be recognized. This Volunteer Activity Log is a simple, no-fuss template designed to make tracking hours and activities effortless, helping you maintain accurate records for reporting and showing appreciation. This simple log makes it easy to:
Create a central directory of all your volunteers and their contact information.
Log activities with fields for date, hours worked, and a description of the task.
See total hours contributed by a specific volunteer, date range, or program.
Track volunteer status, such as 'Active', 'Onboarding', or 'Inactive'.
Quickly calculate total hours for grant applications and impact reports.
Use a clean, intuitive layout that anyone on your team can manage.
Keeping volunteers engaged and motivated can be challenging when they're giving their time for free. The Gamified Volunteer Program template transforms volunteer management by adding achievement levels, point systems, and recognition features that make contributing to your cause more rewarding and fun. Here’s how you can level up your volunteer program:
Award points for hours logged, tasks completed, or new skills learned.
A dynamic leaderboard to showcase top contributors each month.
Unlockable badges and achievements for reaching key milestones.
A leveling system where volunteers can advance through ranks as they contribute.
Individual volunteer profiles to track personal progress, points, and earned badges.
A simple way to manage and showcase rewards for your most active volunteers
A great strategic plan is more than a document, it's the roadmap that guides your non-profit's future. This Notion template provides a structured, collaborative workspace to build out your entire plan, from your core mission to your multi-year goals. It transforms the planning process from a daunting task into an inspiring journey for your team and board. This framework guides you through every step:
Dedicated sections to define your Mission, Vision, and Core Values.
An integrated SWOT Analysis to assess Strengths, Weaknesses, Opportunities, and Threats.
A space to set high-level, long-term strategic goals for the next 3-5 years.
Break down your goals into actionable objectives and key initiatives.
Create a "living" strategic plan that your team can easily access and update.
A stakeholder map to identify key partners and community members.
It’s essential you turn your organizations goals into real, measurable progress, this template brings the powerful OKR (Objectives and Key Results) framework to your workspace, providing a clear way to connect your mission to your daily actions. It's designed to help your entire team stay aligned, focused, and motivated on what truly matters. The OKR framework helps you to:
Set high-level, inspirational Objectives for your organization.
Define 3-5 measurable Key Results to track the success of each Objective.
Visualize progress for each Key Result with intuitive progress bars.
Link daily tasks and projects directly to the results you want to achieve.
See all team and organizational OKRs in a single, at-a-glance dashboard.
Organize your goals by quarter to maintain focus and momentum.
The Impact Measurement Dashboard helps you connect your daily activities to the meaningful outcomes you're achieving. It provides a central place to track key metrics, visualize progress, and clearly communicate your non-profit's value to funders, stakeholders, and your community. This dashboard helps you translate your efforts into evidence:
Define your strategic goals and the long-term outcomes you aim to achieve.
Track custom Key Performance Indicators (KPIs) for each of your programs.
A simple system to log both quantitative data and qualitative feedback.
Link specific projects and activities directly to the outcomes they support.
A high-level dashboard with key stats and progress bars for a clear overview.
Organize data for easy use in annual reports and grant updates.
When choosing a Notion template for your NGO or Non-Profit, think about your organization’s size, daily operations, and long-term goals. Pick one that fits your team’s workflow and can be tailored to your unique mission.
FAQs
What are Notion templates, and why are they useful for NGOs and non-profits?
They’re pre-built workspaces that help organizations manage projects, fundraising, volunteers, and strategy in an organized, efficient way.
Are these Notion templates free for NGOs?
Some templates are free, while others are paid. Many creators also offer discounted or community editions specifically for non-profits.
Can I customize a Notion template for my NGO’s unique needs?
Yes, all Notion templates are fully customizable. You can adjust layouts, add databases, or remove sections to fit your workflows.
What types of tasks can NGOs manage with Notion templates?
Templates cover grant tracking, donor management, volunteer scheduling, project planning, content calendars, and strategic goal setting.
Do NGOs need technical skills to use Notion templates?
Not at all. Most templates are beginner-friendly, with simple drag-and-drop editing and ready-to-use layouts.
Can multiple team members and volunteers use the same Notion template?
Yes, Notion supports real-time collaboration, so staff and volunteers can work together in the same workspace.
How do Notion templates help with reporting and donor communication?
Many templates include dashboards and databases that track progress, making it easier to share impact reports with donors and stakeholders.
