15 Best Employee Onboarding Notion Templates for 2025 - Free & Paid
Explore 15 of 2025's top Notion templates for employee onboarding. This handpicked list includes free and paid options to make your HR process more efficient.
Aug 19, 2025
Employee Onboarding templates in Notion streamline the integration of new hires by organizing tasks, documents, and schedules for a smooth start. Below are key benefits and top templates to enhance onboarding.
A comprehensive Notion template designed to streamline and centralize the employee onboarding process. It helps teams manage new hire information, workflows, and essential resources in one place, enhancing onboarding efficiency and experience.
Centralizes all important new hire information in a single workspace
Supports project and ticketing management for onboarding tasks
Includes a knowledge base integrating data from various team tools
Facilitates ongoing onboarding beyond the new hire's first day
Enables customization to meet specific company onboarding needs
Provides seamless integration within the Notion ecosystem
A comprehensive onboarding template designed to help companies provide a smooth and engaging experience for new hires. Includes pre-built pages, structured 30-60-90 day plans, and resources for effective integration and productivity from day one.
Pre-built customizable onboarding pages save time and effort.
Structured 30-60-90 day onboarding journey enhances new hire development.
Introduces key colleagues to foster connections and support.
Includes office navigation guides for physical workplace orientation.
Provides training on essential company tools and communication channels.
Offers checklists and customization tips to track progress and personalize experience.
An innovative Notion template that transforms the employee onboarding process using clear, visual diagrams. It helps managers and HR teams map out complex workflows and company structures, ensuring new employees can quickly understand their role and navigate the organization with confidence.
Visually maps company structures, team roles, and key processes.
Simplifies complex workflows with easy-to-follow diagrams and flowcharts.
Acts as a central source of truth for all onboarding procedures and information.
Boosts new hire engagement and reduces confusion from day one.
Fully customizable diagrams to match your company’s unique workflows.
Seamlessly integrates with existing Notion wikis, databases, and task lists.
Template Road delivers a complete Employee Onboarding System designed to standardize and automate the entire new hire journey. This robust template acts as a central hub for HR managers to manage everything from pre-boarding tasks to 90-day reviews, ensuring a consistent and professional experience for every employee.
Structured onboarding phases covering pre-boarding, the first week, and 30-60-90 day milestones.
Centralizes all new hire information, required documents, and assigned tasks in one place.
Features a one-click new hire setup to instantly generate a personalized onboarding portal.
Includes dedicated dashboards for both the new hire and the HR manager to track progress.
Comes with a built-in resource hub for company policies, team directories, and essential tools.
Ensures a consistent and scalable onboarding process as your team grows.
A fully customizable Notion template designed to streamline employee onboarding, especially for remote teams. It helps new employees integrate smoothly through scheduled tasks, designated referrers, and tailored onboarding plans based on roles.
Customizable onboarding schedules with configurable deadlines (day, week, month).
Assign referrers for each task to guide new employees.
This template is specifically engineered for the fast-paced, dynamic environment of a startup. It cuts through the corporate fluff to focus on what truly matters: getting new hires productive quickly, immersing them in your company culture, and connecting them with the team from day one.
A streamlined 30-day plan focused on high-impact tasks and rapid learning.
Includes a dedicated "Company Culture & Vision" section to share your mission and core values.
Features a "Meet the Team" gallery and prompts for 1-on-1 chats to build connections fast.
Lightweight and easy to manage, perfect for founders or team leads without a dedicated HR department.
Simple, action-oriented feedback loops for the first week and month to ensure alignment.
Consolidates key startup tools, logins, and essential documents in one accessible place.
This template serves as the essential starting point for building your own custom onboarding process. It provides the fundamental structure, databases, properties, and basic layouts, allowing you to design a new hire experience from the ground up that perfectly aligns with your company's unique culture and needs.
Provides the core databases for new hires, tasks, and documents, ready for customization.
A clean, minimalist layout designed as a blank canvas for your specific onboarding workflows.
Built with Notion's best practices for relational databases and page structure.
Ideal for creating multiple, department-specific onboarding templates from a single master framework.
Includes helpful guides on how to customize and expand the template's functionality.
Focuses on essential functionality without the bloat of overly-specific features.
The Employee Onboarding OS is a comprehensive operating system designed to manage the entire new hire lifecycle within Notion. It goes beyond a simple checklist, providing an interconnected ecosystem of dashboards, databases, and automated workflows to create a seamless, scalable, and world-class onboarding experience for growing companies.
Dedicated, role-specific dashboards for HR, hiring managers, and new employees.
Manages the complete employee journey: from offer letter stage and pre-boarding to 90-day performance reviews.
Features deeply integrated databases for employees, departments, documents, feedback, and goals.
Includes powerful automation to generate new hire portals and assign phased task lists with a single click.
Built-in 30-60-90 day feedback and survey collection to continuously improve the onboarding process.
A dynamic knowledge base that connects new hires to the exact company information they need.
This template is designed for businesses and beyond looking to formalize their hiring process into a Standard Operating Procedure (SOP). It provides a structured framework to document, execute, and refine every step of the onboarding journey, ensuring consistency, compliance, and operational excellence for every new hire.
Detailed, step-by-step checklists for HR, IT, and hiring managers to follow.
Pre-built templates for documenting internal processes and creating official procedural guides.
Includes a system for tracking versions and updates to your onboarding SOP as your company evolves.
Focuses on clear, actionable instructions to eliminate ambiguity for the entire onboarding team.
Designed to help you scale your onboarding process reliably and efficiently as your company grows.
Helps ensure all necessary legal and administrative tasks are completed consistently for every employee.
Onboarding Operating System is a comprehensive Notion-based solution to streamline and optimize employee onboarding. It offers structured modules and resources to ensure new hires are socially integrated, technically empowered, and administratively organized from day one.
Over 30 onboarding modules covering end-to-end employee onboarding.
Customizable onboarding dashboard for personalized management.
Templates for 1:1s, feedback, meeting notes, and prioritization.
Guides for setting employee goals and career development plans.
Extensive resources including company handbook, employee directory, and knowledge wiki.
Article and podcast library with 20+ employee development resources.
A simple Notion template to manage employee information for teams, especially remote ones. It helps improve communication and morale by providing key details about team members in an organized directory.
Includes properties such as Name, Role title, Department, Employment status, Date joined, Birthdays, Contact email, Personal bio, and Employment type.
Role title property allows for up-to-date role tracking across the organization.
Department property has customizable preset options to tag team members by department for easy filtering.
Employment status and type options to indicate work relationship and current status.
Supports gallery view to see all team member info at a glance with customizable displayed properties.
Filter and sort features allow viewing the team by department, employment status, date joined, or birthday.
This template is a lean, actionable guide designed for one purpose: rapid onboarding. It functions as a self-service playbook for new hires, providing them with a clear, condensed path to understanding their role and contributing to the team in the shortest possible time, perfect for fast-moving businesses.
A heavily focused "First 5 Days" agenda to eliminate confusion and drive immediate action.
Designed to help new hires achieve a "quick win" within their first week to build momentum.
Cuts out the noise by consolidating only the most critical information, tools, and contacts.
Structured as a self-guided tour, empowering new hires to learn at their own pace.
Provides a clear learning path with links to essential documentation and training materials.
Includes a simple manager's brief to align on expectations for the first 30 days.
From the creators at Template Road, this template distills the onboarding process into its most essential component: a powerful and comprehensive checklist. It's designed for managers and teams in dynamic environments who need a straightforward, action-oriented tool to ensure every critical task is completed, providing a smooth welcome for every new hire.
Clearly organized by phase: Pre-boarding, Day 1, Week 1, and the First Month.
Easily assign tasks to different stakeholders (HR, IT, Manager) to ensure accountability.
Simple status properties (e.g., To-Do, In Progress, Done) for at-a-glance progress tracking.
Fully customizable, allowing you to easily add or remove tasks specific to your company or role.
A clean, minimalist design that can be integrated into any new hire’s personal dashboard.
A no-frills, focused approach that prioritizes getting things done efficiently.
This template shifts the focus from individual onboarding to team integration. It’s designed for managers and team leads across the globe to seamlessly onboard new members into their specific team's culture, projects, and workflows, or to get an entire new team up and running collaboratively from day one.
A central team hub with links to shared projects, databases, and communication channels.
Includes sections for defining team roles, responsibilities, and reporting structures.
A calendar for team meetings, stand-ups, and social events to foster collaboration.
A team-specific knowledge base for documenting workflows, best practices, and key decisions.
A "Meet the Team" directory with bios and roles to help new members connect personally.
Scalable design to manage the onboarding of multiple team members simultaneously.
A modular and customizable onboarding checklist template designed for companies to streamline their internal new hire processes and welcome employees effectively.
Assign tasks by tagging responsible people within the onboarding checklist.
Customizable coded text fields to fit company-specific needs.
Includes a new hire-facing onboarding process/checklist.
Schedules key onboarding events and meetings automatically.
Tracks onboarding progress across initial hire to first three months.
Supports sending offer letters, agreements, and managing equipment orders.
To pick the right template, assess your company size, industry, and specific onboarding needs. Test templates to ensure they align with your workflow and improve employee integration.
FAQs
What is Employee Onboarding?
It is the process of integrating new employees into the company, helping them understand their roles and company culture.
Why use Notion for onboarding?
Notion offers flexibility, centralized information, and collaboration tools ideal for smooth onboarding.
What features should onboarding templates have?
Templates should include task tracking, document storage, schedules, and communication channels.
Can templates be customized?
Yes, Notion templates are highly customizable to fit different business needs.
Are templates suitable for all industries?
Most templates are versatile but may require tweaks to fit specific industry requirements.
How to measure onboarding success?
Track completion rates, employee feedback, and time to productivity metrics.
Can onboarding be fully digital in Notion?
Yes, Notion supports digital task assignments, document sharing, and communication.
Is Notion free to use for onboarding?
Notion offers free and paid plans; free plans are often sufficient for small teams.
How secure is employee data in Notion?
Notion provides secure data storage with encryption and access controls.
How can templates improve new hire retention?
Structured onboarding improves engagement and clarity, increasing retention rates.
