40 Notion Templates for Task Tracking in 2025: Curated Picks
Explore our carefully curated list of the top 15 Notion templates for task tracking in 2025, featuring a mix of free and paid options for efficient productivity management.
Jun 24, 2025
A Task Tracking template in Notion helps businesses organize, monitor, and manage tasks and projects efficiently within one platform. These templates boost productivity and streamline workflows.
The benefits of using these templates are explained below, followed by a curated list of top options.
Increased Efficiency: Quickly view and prioritize tasks to save time.
Better Collaboration: Share task progress and updates easily with teams.
Improved Accountability: Track deadlines and assign ownership clearly.
Customizable Workflow: Adapt templates to fit unique business processes.
This blog lists top task tracking templates carefully curated to enhance your productivity and organization in Notion.
A ready-to-use Notion template designed to help personal and team project management with unlimited projects, tasks, and customizable dashboards. Stay organized and improve productivity with multiple views and a simple archive system.
A simple and intuitive Notion template designed to help you manage all your projects and tasks on a single page, enabling faster project completion and organized task tracking.
Manage all projects and tasks on one page for simplicity and clarity.
Easily add and track multiple projects and their respective tasks.
Track task progress to monitor project development.
Duplicate the template directly into your own Notion workspace.
Free to use with lifetime access and updates included.
Designed by an official Notion Ambassador with extensive template experience.
A powerful and flexible task management solution using Notion as the backend and NotionApps.com as the customizable frontend. This setup allows individuals or teams to manage, assign, and track tasks seamlessly while ensuring clean interfaces, granular permissions, and scalable workflows.
Build a smart task tracker with Notion as your backend database and NotionApps as your frontend interface.
Enable user-specific access (row-level permissions) so each team member or client only sees their assigned tasks.
Customize task views for roles such as Admin, Manager, Contributor, or Client with separate home screens, project views, timelines, and kanban boards.
Add advanced UI components such as filters, buttons, search bars, and conditional visibility controls.
Allow users to add new tasks, update statuses, assign due dates, or leave comments—directly through the app interface.
Deploy the portal on a custom domain for a professional, branded experience.
A comprehensive Notion template for planning, tracking, and collaborating on projects with features like task breakdown, Gantt charts, and team communication.
Manage multiple projects easily
Break projects into tasks and subtasks
Assign tasks to team members
View timelines and deadlines with Gantt chart
Communicate and share feedback within the team
Integrates with Notion features like Calendar, Gallery, Board, and Database
An easy-to-use Notion template that simplifies project management by allowing seamless task management, project relation, and systematic tracking with an overdue task feature to keep you organized.
Customizable project management workspace
Task management with relation to specific projects
Overdue task tracking to never miss deadlines
Systematic organization of work items
User-friendly interface for effortless use
Optimized for productivity and workflow acceleration
A fully customizable Notion template designed to streamline project management by offering visual project galleries, task tracking with Kanban boards, timelines, and dynamic progress indicators for effective productivity.
Project Gallery for visual snapshots of ongoing and upcoming tasks
Task Kanban Board for streamlined workflow management
Project Timeline to organize milestones and deadlines
One-click Quick Task and Project Addition for efficiency
Today's Task Section to focus on daily priorities
Dynamic Progress Bar updating task completion status
A versatile Notion template to manage tasks and issues effectively, featuring multiple board views for task status, assignee, and personalized assignments, designed to streamline workflow and team collaboration.
Multiple board views: Status, Assignee, Assigned to Me
Task detail cards for in-depth management
Status categorization: No Status, Next Up, In Progress, Completed
Team collaboration with assigned roles and importance tags
User-friendly interface with clear visual task representation
Manage daily tasks and large projects seamlessly in Notion with this template. Features include task inbox, daily/weekly views, sub-tasks, recurring tasks, and project boards modeled after Trello. It centralizes task management for improved productivity.
Task Inbox for quick task addition
Today and Next 7 Days views for daily and weekly task management
Supports sub-tasks and recurring tasks
Large project database with Trello-style boards
Task Journal for daily scratchpad lists
Easy access to all views from Notion sidebar and favorites bar
A powerful and customizable Notion template designed to manage daily tasks and large projects, suitable for solo users and teams. It offers automated dashboards and over 30 views to streamline work organization and boost productivity.
Four main interconnected databases: Areas, Topics, Projects, and Tasks for structured management.
Pre-built automated dashboards to track personal and team projects effortlessly.
Over 30 preconfigured views including Kanban, timeline, calendar, gallery, and list for flexible project tracking.
Focus views highlighting tasks for specific timeframes like today, this week, or month.
Fully customizable to fit individual or team needs, with detailed onboarding instructions.
Compatible with Notion’s free plan, supporting personal use and small teams with guest sharing.
Ultimate Tasks is a comprehensive task and project management template for Notion. It features a master task database, smart views like Today and Next 7 Days, project and sub-task management, task priorities, recurring tasks, tagging, and a cold tasks feature to hide inactive tasks.
Master task database with smart views (Today, Tomorrow, Next 7 Days)
Projects database to create and manage projects with linked tasks
Supports sub-tasks to break down complex tasks
Task priorities for better focus and organization
Recurring tasks for regular activities
Cold tasks feature to hide very old and inactive tasks
Create a simple yet sophisticated board to manage all your tasks across personal and work life. Capture every to-do with context to ensure nothing falls through the cracks.
Sophisticated task management board for personal and work life
Capture and organize all to-dos with detailed context
Easy to use and straightforward interface
Helps ensure tasks and deadlines are not missed
Suitable for managing both simple and complex task lists
Compatible with the Notion platform for seamless integration
A powerful Notion template designed to help you stay organized, prioritize tasks effectively, and manage deadlines with ease. It offers a structured task management system optimized for both light and dark modes and works across desktop and mobile devices.
Centralized task dashboard with views for Today’s Tasks, This Week’s Tasks, and High-Priority & Overdue Tasks
Task status chart to track progress of tasks (To Do, In Progress, Completed)
Eisenhower Matrix for prioritizing tasks into Do First, Schedule, Delegate, and Delete
Time Tracking System comparing Estimated vs. Actual time spent on tasks
Task Schedule calendar for planning and managing deadlines
Multiple custom task views including Kanban board, Task Categories page, and Time Tracking page
A comprehensive Notion-based task manager designed to simplify project management by allowing users to plan, organize, and track unlimited projects and tasks with ease. The template offers quick setup and timely reminders to enhance productivity and project success.
Manage unlimited projects simultaneously within a centralized system
Organize and arrange individual tasks based on projects
One-click quick action setup for immediate use
Receive friendly reminders for tasks due today, tomorrow, and within the next 7 days, including overdue items
User-friendly interface to plan, organize, and schedule tasks effortlessly
Monitor task progress, set milestones, and get timely notifications for smooth project execution
A simple project and task management Notion template that helps you streamline to-do lists and projects, prioritize effectively, track progress with overviews and progress bars, and manage time efficiently with a built-in time tracker.
A comprehensive Notion template designed to manage projects, tasks, and sprints seamlessly. It includes planning, review, team pages, calendars, and metrics to help individuals and small teams stay organized and efficient.
Includes both Standard version (without sprints) and Advanced version (with sprints) for different team sizes.
Dashboard provides easy navigation and access to important project and task details.
Project and task tracking with timeline views, statuses, and sub-task breakdowns.
Team directory for managing contact info and working hours.
Unified calendars combining tasks, projects, and team schedules.
Advanced metrics for tracking project progress, task completion, sprint performance, and time distribution.
Manage your tasks effectively with this Notion template. Stay organized, never miss important to-dos, and track your progress daily with an easy-to-use dashboard, task areas, and a logbook. Suitable for multi-device use.
Dashboard to keep track of all tasks
Space to assign and organize tasks by different areas
Convenient 'New Task' button to create tasks quickly
Logbook to review completed tasks
Multi-device friendly for access anywhere
Includes a free guide to use all template features
Notion Task Manager is a simple and functional template designed to help you organize and prioritize your tasks effectively using categories, the Eisenhower matrix, and a task calendar for better productivity.
Categorize tasks by different areas of life for better organization
Use the Eisenhower matrix to prioritize tasks strategically
Sort tasks by priority level
View tasks in an integrated calendar for deadline management
Simplistic design focused on ease of use
Built specifically for functionality and productivity enhancement
A comprehensive and intuitive Notion template designed to simplify project management and maximize productivity through efficient task and team management.
Project and task manager with progress tracking and deadline setting
Timeline view for visual planning of projects
Team management features to assign and collaborate
Finance board and management for budget tracking
Notes, resources, clients, and CRM boards included
Mobile accessible with automated quick navigation buttons
A free, flexible Notion template to plan, organize, and track multiple projects and tasks. Manage work through clear project phases with task assignments and filters for focus.
Manage multiple projects in one workspace
Assign tasks and monitor their status
Organize tasks by project phases: to-do, in progress, and completed
Use filters like Today, This Week, and Upcoming for better focus
Link related tasks and teammates within projects
Visual progress tracking with timelines and stages
This template helps you track projects of any shape or size, suitable for any team type. It offers multiple views such as timeline, kanban board, and calendar, allowing you to plan and organize effectively. You can also write planning documents, embed designs, and keep meeting notes all in one place.
Projects and Tasks 2024 is a comprehensive Notion template designed to streamline task management and project organization for efficient workflow. It offers drag-and-drop functionality, customizable views, and integrated summaries to simplify planning and execution.
Drag & drop interface to prioritize and categorize tasks easily
Timeline and calendar views to manage deadlines and schedules
Customizable views for tracking task progress (in-progress, paused, not started)
Daily and weekly summaries to plan and reflect on accomplishments
Dedicated document management section for project files
Full personalization options to tailor the template to individual work styles
A simple template to keep track of various projects, categorized by type and status. Helps focus on the most important tasks by managing a queue of projects and clearing them efficiently.
Track multiple projects with categorization by type and status
Focus on highest priority tasks by managing a project queue
Simple and intuitive interface for project management
Integrates notes and docs alongside projects for seamless workflow
Facilitates project planning with timelines and roadmaps
Supports centralizing project information in one easy-to-use template
The Ultimate Time Tracker Notion Template helps you manage tasks, track time in minutes and hours, and monitor progress with customizable monthly, yearly, and project reports. It also supports client and project management with automatic calculations of worked hours and amounts.
Live time tracking in minutes and hours
Manual task entry with start/end times or working hours
Quick working hours buttons (1H, 2H, 4H) for fast input
Monthly, yearly, and customizable reports
Client and project management with hourly rate settings
Automatic calculation of total amounts and progress bars
The Notion Time Tracker Template helps users manage projects and track time spent on tasks efficiently. It streamlines workflow and supports team collaboration to boost productivity.
The Notion Company OS is an all-in-one Notion template designed to manage your entire company operations from leads, projects, tasks, finance tracking, to invoicing. It streamlines business management with a clean and easy navigation layout.
Comprehensive project management to track and manage projects efficiently
CRM system to manage leads, contacts, and clients
Finance tracker including monthly income, expenses, and automatic invoice calculations
Task management with hourly pricing and team assignment features
Team management to collaborate and assign tasks effectively
Professional invoice creation synchronized with project tasks and settings
Manages your daily, weekly, and monthly tasks in one place. Assign tasks to projects and keep track of your activities. Uses new database features for a clean, simple, and minimal dashboard.
Manage daily, weekly, and monthly tasks in one place
A beautiful and easy-to-use Notion template designed as a task and hobbies manager. It offers 10+ pages to manage various aspects of life including tasks, self-care, side hustles, and travel planning all within one productivity system.
Includes 10+ organizational pages such as principal dashboard, books review, money management, podcast review, cooking lessons, new skills, self-care, side hustle, social media, and travel guides.
Designed for managing daily, weekly, and monthly tasks efficiently in one page.
Simple and beautiful user interface enhancing productivity without complexity.
Works on the free Notion personal plan with a user-friendly setup.
A personal license is granted for individual use, no sharing allowed.
Tailored to boost productivity and handle life aspects holistically through Notion.
The Tasks Hub is an integrated system for scheduling and tracking tasks, to-dos, goals, and habits. It draws on GTD and Eisenhower Matrix principles to help users organize and accomplish their objectives efficiently.
Track recurring tasks, backlog tasks, and achievements
Set and focus on goals and buckets (areas of focus)
Monitor and build new habits
Integrated dashboard with four main sections: Task Inbox, Quick Links, Tasks overview, Spaces & Calendar view
Multiple views including list, Kanban, and calendar for tasks
Structure based on productivity principles for efficient task management
Ultimate Productivity System | $87.5 with 30% discount
The Ultimate Productivity System is a comprehensive Notion template designed to overcome procrastination, master time management, and achieve goals faster. It integrates project, task, and resource management in a single workspace to elevate productivity and streamline workflows.
Fast setup and guidance to build your second brain quickly.
Seamlessly interconnected databases for organized knowledge management.
Quick capture of ideas with mobile-compatible automated buttons.
Focus-enhancing tools including a Pomodoro timer and deep focus mode.
Project and task management with prioritization using the Eisenhower matrix.
Built-in review system for weekly, monthly, and yearly assessments to boost productivity.
A Notion template designed to help you take control of projects and tasks, track time, and monitor project progress with integrated databases for projects, tasks, and clients.
Manage and organize projects efficiently
Track individual tasks within projects
Monitor progress and time spent on projects
Includes databases for Projects, Tasks, and Clients
Streamline your projects with the Project Manager template. Plan, collaborate, and execute tasks efficiently while staying on schedule. Optimized for both dark and light modes to enhance your project management experience.
Task planning and execution to keep projects on track.
Collaboration tools for team engagement and communication.
Compatibility with both dark and light mode for user comfort.
Visualize workflows with various views including Kanban boards.
Integrates project documentation and resources in one place.
Real-time updates and progress tracking to monitor project status.
An extensive and easy-to-use Project Management template for quickly planning your next project. It supports seamless project management with integration of projects and tasks alongside notes and documents.
Easy copy and paste to get started with project planning
Supports managing multiple projects and tasks together
Integrates notes and documents with project and task management
Facilitates seamless project tracking and organization
Designed for comprehensive project oversight and management
Highly rated with a 5.0 score based on user reviews
Manage teaching tasks efficiently with Notion Task Manager. Designed for educators, it helps organize projects and deadlines, allowing more focus on students.
Custom icons and covers to personalize the workspace.
Premade templates included for quick setup.
Organizes teaching tasks and deadlines effectively.
Helps streamline administrative work for educators.
Free to download, making it accessible to all teachers.
Designed specifically to enhance teaching productivity.
A free, customizable Notion template designed to improve project management efficiency by consolidating tasks, projects, and timelines in one workspace. Suitable for individuals and teams to streamline workflows and boost productivity.
A comprehensive Notion template designed to help you create and manage projects efficiently with multiple views and task management options. Features include project archiving, progress tracking, and task organization optimized for productivity.
Multiple project views: Gallery, Board, Timeline, and Archived for easy management.
Archive checkbox to hide completed or inactive projects.
Progress tracking for projects with percentage completion indicators.
Task management with filters such as Today, This Week, Overdue, and All tasks.
Organizes total tasks per project for quick overview.
Free Notion tutorial available for beginners to understand template usage.
Task and Project Management System - Notion Template | $49 USD
An advanced Notion template designed to manage tasks and projects effectively for individuals and teams. It features customizable dashboards, relational databases, and multiple views to keep projects organized and boost productivity.
Over 30 customizable database views including lists, boards, calendars, and timelines.
Personal and team dashboards tailored to show relevant tasks, projects, and areas.
Prebuilt page templates for tasks, projects, topics, and areas to streamline new entries.
4 relational databases organizing Areas, Topics, Projects, and Tasks for clarity.
Progress bars for projects showing task completion percentages.
Detailed onboarding guide with clear instructions for easy setup and use.
A free Notion template to manage and organize projects and tasks efficiently with categories, multiple views, and archiving completed tasks. Ideal for project managers, content creators, and entrepreneurs.
Manage all projects and tasks organized by categories.
Add projects, tasks, and categories easily with dedicated buttons.
View your tasks with Calendar, Timeline, and Kanban board views.
Archive completed projects and tasks to keep workspace clean.
Designed for use within the Notion app, easy to duplicate and customize.
Supports effective organization and staying up to date with workload.
A customizable Notion template designed to streamline project and task management for freelancers, companies, and personal use. Manage tasks, teamwork, finances, and CRM all in one place to increase productivity and efficiency.
Project dashboard provides an overview of projects, tasks, and deadlines.
Task Manager for creating, managing, and assigning tasks with deadlines.
Teamwork section to organize and assign tasks to team members.
CRM feature to manage clients and customers efficiently.
Finance tracker to monitor income, expenses, and budgeting.
Fully customizable to adapt to different workflows and preferences.
Businesses should evaluate their specific task management needs, team size, and workflow complexity when selecting a template. Choose one that aligns with objectives and allows easy customization for maximum benefit.
FAQs
What is a Task Tracking template?
A tool in Notion to organize and monitor tasks systematically.
Why use Notion for Task Tracking?
Notion combines task management, collaboration, and customization in one platform.
What key features should a Task Tracking template have?
Features like status tracking, deadlines, priority levels, and assignment options.
How does Task Tracking improve productivity?
It helps prioritize tasks, meet deadlines, and track progress effectively.
Can task tracking templates be customized?
Yes, Notion templates are highly customizable to fit any workflow.
Is Task Tracking suitable for all business sizes?
Yes, templates scale from solo users to large teams.
How do I share a Task Tracking template with my team?
Simply share the Notion page link or invite team members to collaborate.
Can I integrate Task Tracking with other tools?
Notion supports integrations and embed options for enhanced functionality.
What makes a good Task Tracking template?
Clear layout, ease of use, relevant fields, and flexibility.
How often should I update my task tracking?
Regular updates ensure accurate progress and timely completion of tasks.
