The Ultimate Guide to Notion Expense Trackers: 30 Handpicked Templates for 2025
Explore our carefully curated list of the best Notion expense tracker templates for 2025, including free and paid versions to help manage your budget effectively.
Aug 19, 2025
An Expense Tracker on Notion is a digital tool to record, manage, and analyze business expenses efficiently within an all-in-one workspace. It simplifies financial oversight for companies. Benefits of using these templates are detailed below.
Financial Clarity: Provides clear visibility into spending patterns.
Time Efficiency: Automates tracking to save manual entry time.
Budget Management: Helps maintain expenses within budgets.
Data Organization: Centralizes all financial data in one place.
This blog presents carefully curated Expense Tracker templates in Notion, selected for functionality and ease of use. Explore the top picks following this paragraph.
The Ultimate Finance Tracker for Notion helps you optimize your budget and save money by organizing and analyzing your cash flow. It enables easy setup, budgeting, and tracking of income, expenses, savings, and debts with visual progress monitors and an intuitive dashboard.
The Finance Tracker is a comprehensive Notion template designed to manage all your finances in one place. It offers customizable views and advanced functions to track account balances, budgets, goals, and transactions without recurring fees.
View account balances easily
Generate detailed monthly financial reports
Transfer funds seamlessly between accounts
Track and set financial goals
Set and monitor monthly budgets
Keep track of incomes, expenses, and subscriptions
A visually appealing Notion template based on traditional Japanese Kakeibo budget methods to help users track income, expenses, and reach saving goals with mindful spending habits.
Incorporates time-tested Japanese Kakeibo budgeting method.
Annual and monthly budget spreads linked to yearly saving goal.
Automatic calculations with easy currency customization.
Expense tracking by category and spending type (need, want, culture, unexpected).
Includes 3 aesthetic presets: Japanese, Minimalist, and Pastel for personalization.
Dashboard includes saving progress, budget overview, and monthly income/expenses review.
A simple, effective Notion template to track income, separate business and personal expenses, create categories, and generate automatic monthly and yearly financial reports for clear financial insights.
Financial Buddy is a comprehensive Notion template to manage all your finances effortlessly. Track accounts, investments, debts, set budgets, and achieve savings goals with interactive dashboards and clear insights. Perfect for anyone seeking control over their money and financial freedom.
Consolidate all accounts, investments, and debts in one place for easy overview.
Interactive dashboards visualize net worth and financial progress.
Effective budgeting tools to set goals and track spending.
Track multiple income streams and understand money sources.
Categorize expenses to identify and stop unnecessary spending.
Set and monitor realistic savings goals for financial growth.
This versatile Notion template helps you easily manage income, expenses, budgets, and financial goals. Track subscriptions, analyze spending, and make informed financial decisions with a customizable and intuitive layout.
A simple, easy-to-use Notion template designed to help you manage your monthly finances using the 50/30/20 budgeting rule. It guides you to allocate your income into needs, wants, and savings effectively to improve your money management.
Implements the 50/30/20 budget rule splitting income into needs, wants, and savings.
Helps plan monthly money allocation for bills, groceries, fun, and savings.
Supports savings for emergencies, debts, retirement, and future plans.
Easy to use and suitable for budgeting from scratch.
Provides a clear structure to reduce unnecessary expenses and boost savings.
Lifetime updates included with purchase and fully integrated with Notion.
Monitor your spending, set budgets, and achieve your financial goals effortlessly with this Expense Tracker. Stay in control of your finances and make informed decisions for a brighter financial future.
Track daily expenses with categories, payment methods, and notes.
Set and manage monthly or yearly budgets.
Set and monitor financial goals with progress tracking.
Track bills, due dates, and payment history with reminders.
Manage debts including loans and credit cards with payment tracking.
Generate expense reports to analyze spending patterns.
A minimalist Notion template designed to help you plan your budget, track accounts, income, expenses, and achieve financial goals with a user-friendly and mobile-optimized interface.
Easily add and manage accounts, income, revenue, expenses, categories, payors, and payees using Notion buttons.
Optimized for both light and dark modes for a visually appealing experience.
Mobile-friendly design allowing budget tracking on the go.
Sleek minimalist interface suitable for various user preferences.
Consolidated view of all accounts for better financial understanding.
Simplifies finance tracking, eliminating the need for complicated spreadsheets.
A customizable Notion template to track cash flow, manage budgets by category, and monitor savings and debts. Designed for easy use and financial control to help improve spending habits and reach financial goals.
Dashboard showing cash flow overview
Monthly budget tracking by category
Automatic calculations for finances
Easy currency switching between $ and €
Track up to 4 debts and 4 savings goals with customization
Intuitive design with interconnected pages for seamless finance management
A simple, beginner-friendly Notion budget tracker with a minimalist design. It helps set budgets for different life categories, track expenses, and promote mindful spending, all at no cost.
A simple, free Notion template to organize and manage your budget. Set categories, track expenses, and automatically calculate remaining budget for effective financial control.
Set unlimited budget categories.
Track expenses for rent, food, subscriptions, and more.
Automatic calculation of remaining monthly budget.
Visual and easy-to-use interface.
Helps spot spending trends and reduce overspending.
A free Notion template to track expenses, allocate money into monthly budget categories, and monitor if spending stays within budget. Updated features include transactions view for monthly sorting and budget filters.
Track all your expenses easily.
Allocate your money into monthly budget categories.
Monitor highest-spent monthly budgets.
Visual indicators to see if within budget.
Transactions view for monthly sorting.
Budgets property to filter current month transactions.
A comprehensive Notion template designed to simplify managing finances by tracking transactions, categorizing expenses, monitoring debts and savings, and offering customizable tools for both personal and business finances. It supports various payment methods and includes premium features for enhanced budgeting and tax time ease.
Comprehensive transaction tracking across multiple payment methods including credit cards, cash, PayPal, and transfers.
Intuitive categorization of income and expenses for clear financial overview.
Visual dashboard displaying savings and debts to track financial goals.
Jar system to allocate funds into specific categories for budgeting (Premium).
Subscription management with renewal alerts to avoid unexpected charges (Premium).
Automated tax calculations for stress-free tax filing (Premium).
A simple and minimalist Notion template to organize finances, track income and expenses, set financial goals, and monitor savings for better money management.
Quick Add to log income and expenses effortlessly
Set financial goals with suggested monthly payments
A budgeting template based on the 50/30/20 rule that helps you manage finances by allocating income into needs, wants, and savings to improve spending awareness and achieve financial goals.
Implements the 50/30/20 budgeting rule for managing finances
Allocates 50% of income to needs (essentials like rent, utilities)
Allocates 30% of income to wants (non-essential expenses like dining out)
Allocates 20% of income to savings and debt repayment
Helps improve financial control and awareness of spending
Suitable for use with Notion and integrates with Google Sheets
A Notion template designed to help you track and journal all your expenses, from recurring to one-time purchases, with spending categories, receipt logging, and emotional reflection for intentional spending.
Track all expenses including recurring and one-time purchases with built-in spending categories.
Log expenses by vendor and attach receipt images for records.
Reflect on each purchase using an emoji scale to assess spending feelings.
Switch to calendar view for a comprehensive overview of spending over time.
Use a one-click button to create a new month with the same structure and formulas.
Monthly recap feature to monitor budget adherence and spending habits.
Simple Expense Tracker is a Notion template designed to help individuals, freelancers, and small businesses manage their finances easily. It features an intuitive interface, customizable categories, and provides clear, visual spending insights with multiple view options. This beginner-friendly template is adaptable for personal or business use and is regularly updated to improve functionality.
Intuitive interface for easy daily expense logging
Customisable categories to fit unique needs
Multiple view options: Today, This Month, Monthly, or All
Clear visual charts for instant spending insights
Beginner-friendly design with powerful tracking capabilities
Regular updates enhancing functionality and user experience
A Notion template designed for personal budget management, enabling users to set monthly budgets, log daily expenses, and monitor spending to avoid overspending.
The Ultimate Finance Tracker is a Notion template designed to help users manage and track their income, expenses, budgets, and financial goals in one place. It provides detailed monthly and yearly reports, category and account management, and tools for wishlists and savings to simplify money management and improve financial clarity.
Income and expenses tracking for clear money management
Accounts management to organize finances by different accounts
Category management for separate organization like home, business, personal
Monthly and yearly financial reports providing comprehensive overviews
Wishlist and savings module to set targets and track progress
Detailed view layouts for clean and easy financial insights
The Budget Planner Notion template helps you track monthly income and expenses, set budgeting goals, and analyze finances with monthly and yearly summaries. It offers expense category insights to help you understand spending and manage your money effectively.
Track monthly income and expenses easily.
Set and monitor budgeting goals to stay on track.
Access monthly and yearly financial analytics.
View expense summaries by categories to identify spending areas.
Helps in taking control of personal finances through clear visualization.
Provides default templates for quick monthly tracking.
Finance Cashflow Pro is a Notion template designed to help you track budgeting, expenses, and income effortlessly, helping you save more and monitor spending effectively.
Monthly Budget Tracker with automatic calculations based on expense input
Monthly Expense Tracker sorted by month to analyze spending habits
Simple Income Tracker to monitor income sources and encourage revenue growth
Connected databases for efficient budgeting and expense management
The Notion Ultimate Budget Tracker helps individuals and businesses efficiently manage their expenses and avoid overspending. It provides a clear overview of spending, simplifies money management, and supports smart financial decisions with automatic calculations and organized expense tracking.
Supports any currency for tracking expenses
Consolidates all expenses in one place
Calculates actual cost by summing expenses in each category
Automatic calculations for accurate budgeting
Organizes expenses by category for clarity
Provides monthly and yearly expense overviews accessible from any device
A comprehensive Notion template to track expenses, income, debts, bills, and savings. Provides monthly, yearly, and overall financial overviews with dynamic filters. Supports multiple accounts and currencies. Accessible on MacOS, Windows, iOS, and Android. Includes interactive guides for easy use.
Track expenses, income, debt payments, bills, and savings easily
Set custom accounts for five budgeting components under one dashboard
View complete, monthly, and yearly financial overviews with dynamic filters
Supports multiple currencies with easy currency switching
Accessible on MacOS, Windows, iOS, and Android devices
Interactive guide included for smooth template use
A Notion template designed for personal budget management, allowing you to set monthly budgets per category, log daily expenses, track spending, and avoid overspending with ease.
Set a monthly budget for each spending category.
Log daily expenses to monitor spending habits.
Track and review your budget regularly for better management.
Stay informed about where your money is going.
Make budget adjustments on the go to avoid overspending.
Lifetime updates included for continuous improvement.
Manage and optimize your finances with this advanced Notion template featuring a comprehensive dashboard for multiple accounts, budgets, saving goals, and spending categories. Suitable for personal and professional use.
Manage multiple accounts with easy transfers
Monthly and yearly financial dashboards
Track recurring and one-time transactions
Budget planner with automated monthly budget tracking
Net worth and savings goal trackers included
Supports 3 currencies: USD, EUR, GBP, with 11 spending categories
An easy-to-use template to manage and monitor your finances, including income, expenses, budgets, and financial goals. Customizable and intuitive for tracking subscriptions, analyzing spending, and making informed financial decisions.
The Annual Budget Planner is an intuitive Notion template to manage your finances effectively throughout the year. It helps set monthly budgets, track expenses and income, manage recurring payments, and achieve savings goals with clear visuals and reports.
Set and stick to a monthly budget with ease
Track expenses in real time, including recurring payments
Categorize spending to see where money goes
Monthly and annual financial overview with charts and reports
Track your expenses and income, master your budget, and achieve your financial goals with this fully customizable Notion template. It helps simplify financial management, keeps you organized, and motivates you to achieve financial success.
Set and track financial goals with ease.
Automatically update and compare monthly income and expenses by category.
Categorize expenses to reduce unnecessary costs.
Calculate and visualize net worth growth over time.
Maintain a wishlist to plan future financial goals.
Track and manage subscriptions to avoid missed renewals and reduce spending.
A Notion template to plan spending, track subscriptions, and manage donations with three budget perspectives for current, ideal, and special circumstances.
Includes a Budgets database for managing multiple budget scenarios.
Subscription Tracker to monitor and control regular subscription expenses.
Donations database to keep track of charitable contributions.
Categorizes expenses into essential and variable to optimize spending.
Dashboard interface consolidating budget, subscriptions, and donations.
Helps avoid surprise bills by staying on top of subscriptions.
Whether for personal budgeting or streamlining your team's business expenses, the right Notion template is key to financial clarity. This curated 2025 list offers a solution for every scale. Choose the template that fits your workflow and start managing your cash flow more effectively today.
FAQs
What is a Notion expense tracker?
It is a pre-built system in Notion for systematically logging all your income and expenditures. This helps you understand your spending habits and manage your budget effectively.
Why use Notion for expense tracking?
Notion provides a flexible, all-in-one dashboard to visualize spending habits alongside your financial goals. It's more customizable than rigid, traditional apps.
What key features should a template have?
Look for income/expense logging, category tagging, monthly summary views, and subscription trackers. This creates a powerful overview of your cash flow.
Can templates be customized?
Yes, Notion templates are highly customizable to fit different business needs.
Can I connect my bank account to Notion?
No, Notion does not support direct bank connections for automatic imports. All transactions must be entered manually, offering you more control over your data.
Are these templates suitable for business expenses?
Many templates are designed for freelancers and small businesses. They often include features for tracking project-specific expenses, invoices, and tax-deductible items.
How secure is my financial data in Notion?
Notion uses encryption and provides secure access controls to protect your information. Always practice good security by using a strong, unique password.
How can a template improve my financial habits?
By making you actively log and categorize spending, a template provides clear insights into your habits. This awareness is the first step to building a better budget.
